SAP fleet management & Wright Express integration

Over the last several months, we've been implementing SAP fleet management with integrated fuel consumption data for a utility company based on HPC's SAP fleet management template. As we approach go-live, here's a rundown of the business process scope and benefits:

• SAP Easy DMS for digitizing documents and photos for each vehicle
• Wright Express Integration to monitor fuel consumption, miles driven and MPG automation
• Preventive and Corrective Maintenance via the SAP Enterprise Asset Management (EAM) module
• Automated Fleet Rentals through Kronos Timesaver fleet usage and integration to SAP via ePersonality and Excel uploads

Once live, the SAP system will know the exact mileage for each vehicle via the Wright Express integration. This means that our customer will no longer be required to collect odometer reads manually or calculate mileage on Excel spreadsheets. SAP will do all of this automatically, including calculating service notifications in real time and generating work orders for Preventative Maintenance. The system will also accommodate Corrective Maintenance with user codes already in place.

All labor and external parts invoices will be entered into SAP, so a full costing for each vehicle will be performed. At go-live, the manual processes associated with the customer's old Maximo system—odometer reads, fuel consumption, MPG, wage rates, new order requests, actual cost data entry, Maximo timecards, etc.—will no longer be required, so the customer will simply be able to stop performing them.

When fleet units are acquired, inspected, and sold, all associated documents (e.g., bills of sale, DMV records, etc.) will be scanned and uploaded via SAP Easy DMS. The days of misplaced titles and smog records are over.

Other benefits include significantly reduced manual data entry, far greater integration of important data in SAP, and several big steps towards eliminating Maximo and all of its associated costs.

Learn more about our approach to SAP fleet management and integration with fuel consumption data.