SAP FERC Clearing: Just Get Rid of It

Among a number of challenges that utilities on SAP face, the process of FERC clearing comes up in our conversations with customers from time to time.

Clearing in the FERC post program is an abbreviated form of tracing that our CEO, Jerry Cavalieri, originally created in 1994, when he was an accounting principal at Pacific Gas & Electric leading the development of the SAP FERC module with HPC America. At that time, computing power was not adequate to handle the millions of records PG&E had to process, so FERC clearing was intended to gain much-needed process efficiency.

A great deal has changed since then, and for the last decade HPC has advocated an SAP FERC configuration that does not use clearing. In fact, we urge utilities to get rid of it.

Two years ago, one Fortune 500 utility used clearing groups for Service Company cost allocations and payroll overhead distributions as a means of speeding up the FERC trace. As a result, this utility sacrificed FERC trace accuracy and data granularity—and still had to endure lengthy FERC runs each month.

To eliminate the problems associated with FERC clearing, HPC updated this customer’s regulatory accounting model to support FERC balances with primary and secondary cost data. This modern design not only removed clearing, but also mapped costs across FERC accounts more accurately, increased the transparency of costs from FERC to source objects and accounts, and cut FERC processing time by 50% or more each month.

If you're facing challenges around FERC clearing or other aspects of SAP Financials for utilities, contact HPC to discuss pragmatic, meaningful improvements to your ERP.

SAP FERC Offset Accounts: Four Reasons for Differences

When utilities on SAP implement the SAP FERC module correctly, their FERC offset account balances for the FERC post program should be zero. Utilities that see differences in their FERC offset accounts may have such a problem for one or more reasons:

1. FERC offset accounts on the Income Statement and Balance Sheet do not have the same account number, as they must in order to achieve a zero dollar balance. When set up correctly, the Balance Sheet and Income Statement for FERC and GAAP will be equal.
2. Some FERC processes, such as the direct or trace posts, may not be completing properly.
3. Users may be posting directly to FERC accounts, instead of to GAAP (natural) accounts, which disrupts the derivation model. Posting directly to the FERC accounts will give you an incomplete result in your drill down.
4. Cross-company postings can cause differences if configured and mapped incorrectly; look carefully at non-FERC-relevant companies for possible root causes.

HPC America has 20+ years of experience configuring the FERC module the right way, and can identify the source of and eliminate FERC offset account differences very easily. Contact us to learn more.

Utility Case Study: SAP Financial Reporting Improvements

Navajo Tribal Utility Authority (NTUA) provides electric, gas, water, wastewater, photovoltaic, and

telecommunication services to 50,000 customers across Arizona and New Mexico. The utility went live on the SAP ERP more than a decade ago, and recently identified an opportunity to improve the efficiency of its financial reporting processes in SAP, which typically required several days to prepare each month's board package.

NTUA engaged longtime consulting partner HPC America to automate manual steps, eliminate the need for extensive data verification and reconciliation, and enable authorized users to generate reports directly from their SAP desktops.

Read the full case study about HPC's financial reporting solution on SAP that cut NTUA's monthly process from three days down to 15 minutes, boosted staff productivity, and created more time for analysis instead of data preparation.

Espresso Tutorials eBooks Library for SAP FICO Users

HPC America is pleased to offer Espresso Tutorials library of e-books for SAP users at utility

companies. We’ve known the Espresso Tutorials team for years, and find their guides to be clear, insightful, and highly effective at helping SAP users boost their practical knowledge SAP ERP functionality.

If you're training a new SAP team, or want to provide reference materials for experienced users, Espresso Tutorials' books are a great resource. Learn more about discounted subscriptions to Espresso Tutorials online library, and specific SAP FICO titles that HPC recommends.

#SAP4UTL Take-Aways About FERC Reporting on SAP S/4HANA

Like some of you attending the 2016 SAP for Utilities conference earlier this week, we had the opportunity to learn and talk about different approaches to regulatory accounting on SAP S/4HANA. FERC reporting has historically been an obscure topic, but it’s getting more airtime as utilities consider carefully the business case for, and impact of, moving to S/4HANA or S/4HANA Finance ("Simple Finance").

In the course of discussing FERC processes and results with #SAP4UTL conference attendees, we validated that HPC’s new design for real-time reporting on S/4HANA will in fact meet the needs of utilities adopting SAP’s in-memory platform. The software solution we introduced at the conference, HPC DECIPHER, has a light architecture: it runs natively on the Universal Journal, and doesn’t entail the use of a second HANA system running in parallel (or any additional hardware for that matter). As well, HPC DECIPHER does not require SLT replication of master data or coding block changes.

Bigger picture, we determined that HPC DECIPHER reinforces — even clinches — the business case for SAP S/4HANA in several ways. 

By making the most of SAP’s new technology, HPC DECIPHER translates GAAP to Regulatory accounts in real-time, directly in your S/4HANA server; eliminates GAAP-FERC reconciliation issues; functionalizes operational costs with the most granular level of detail; allocates common costs by utility code or line of business; generates full Financial Statements with drill down to all regulatory line items; enables easy, controlled reversal and reposting of regulatory data; identifies all cost flows traced from start to finish—and in reverse—with drill-down to details; and translates the fixed asset sub-ledger to regulatory accounts (e.g., the 300 series for FERC) directly in S/4HANA, thereby creating the potential to reduce the use of some costly third-party fixed asset solutions. And HPC DECIPHER does all of this, and more, without the legacy FERC module.

So, if you, too, discussed real-time FERC reporting on S/4HANA at the SAP for Utilities conference, and are now asking questions about regulatory reporting on S/4HANA, please contact HPC to chat about HPC DECIPHER — or to simply pick our brains. As you may already know, we’ve specialized in FERC reporting for utilities on SAP for a long time, since the very beginning, and our unmatched expertise will benefit most utilities transitioning to SAP S/4HANA.

SAP S/4HANA Add-On: HPC DECIPHER for Real-Time Regulatory Financials

HPC America is pleased to announce its latest innovation for utilities on SAP^® S/4HANA: HPC DECIPHER for real-time regulatory financials.

HPC DECIPHER is an ABAP-based software application that runs natively on the SAP Universal Journal. It provides the most comprehensive translation, allocation, adjustment, reporting, and forensics for utilities on SAP S/4HANA or S/4HANA Finance. HPC DECIPHER delivers greater accounting transparency, stronger rate case positions, and improved back-office efficiency.

Key Benefits for Utilities on SAP S/4HANA

• Translates GAAP to Regulatory accounts in real-time, directly in S/4HANA or S/4HANA Finance
• Portions line items to multiple regulatory accounts
• Allocates common costs, such as those from shared services, by utility code
• Generates full Financial Statements with drill down to all regulatory line items
• Eliminates the need for lump-sum journal entries that lose valuable transaction details
• Enables easy, controlled reversal and reposting of regulatory data
• Improves responsiveness to regulatory inquiries, and strengthens rate case positions
• Establishes one version of the truth between GAAP and Regulatory views

Read the full product description of HPC DECIPHER.

Learn More at the SAP for Utilities Conference #SAP4UTL

Utilities can learn more about FERC reporting on SAP S/4HANA and the benefits HPC DECIPHER delivers at the SAP for Utilities conference in Huntington Beach, CA, October 10-11, 2016. Meet HPC America at booth #39 to discuss SAP S/4HANA adoption strategies and alternative approaches to regulatory accounting for utilities on SAP S/4HANA. Schedule a meeting with HPC now.

HPC America on Twitter

SAP FICO/FERC professionals at utility companies on SAP can now follow HPC America on Twitter to get our insights, customer case studies, and white papers on SAP Financials, Regulatory Reporting (FERC), and Work Management optimization.

Follow @HPCAmerica